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Aug142013

08:57:35 pm

Learning the QuickBooks Software




For a long time, the answer to this question has been “No” – or at least “Not necessarily.” Retail vendors may use inventory costing methods other than average cost. Many organizations require robust itemized fixed asset management and accounting. While these approaches may work, there have been downsides. Features such as the ability to import data from Excel spreadsheets using data mapping and the ability to update external spreadsheets more easily eliminate much of the frustration often inherent in “download/upload” processes. They launched a new program for 2002 aimed at developing closer relationships with accountants, ProAdvisors, and software developers.



A wide range of alternatives allow payrolls to be processed either disk-based or web-based. This feature first became available with QuickBooks 2007 and training is still available. Online Payroll Basic, Online Payroll Plus, Online Payroll for Accounting Professionals, and Full Service Payroll do not require bookkeeper. Click the “…manual payroll calculations…” hyperlink where instructed to access the Payroll Setup interview. Be sure to read all information and links on the page before proceeding, as well as the caution shown below. Select Payroll Setup to begin the interview and display the screen (notice the progress indicator in the upper left corner the Payroll Setup window). Notice that one can choose from a number of payment schedule settings, or opt for none at all. Direct Deposit to the employee’s bank is available for up to two employee bank accounts.



If users set the transaction for automatic entry, QuickBooks will prompt them to confirm before execution. To view and use memorized transactions, select from the menu “Lists” and “Memorized Transaction Lists” or use the CTRL-T keyboard shortcut. Second, the QuickBooks window that prompts users to approve or delay automatic entry of memorized transactions now gives users the ability to approve or delay such entries on an individual basis. This box is checked by default when a new transaction is created on a form. To batch print forms, select “File” from the menu, then “Print Forms,” then select the type of transactions to be printed; only those transactions marked “To be printed” will be displayed. This is useful if the printer jams, runs out of ink, etc. and printing requires restarting at an intermediate point in the run.

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