Calendar

August 2013
SunMonTueWedThuFriSat
 << <Jun 2017> >>
    123
45678910
11121314151617
18192021222324
25262728293031

Announce

Who's Online?

Member: 0
Visitor: 1

rss Syndication

Archives

Posts sent in: August 2013

Aug142013

Crucial Functions Inside QuickBooks




The user enters remaining information from the bank statement and chooses the appropriate accounts for interest earned and bank service charges. Notice that withdrawals and deposits are displayed side-by-side for easy review during the reconciliation process. QuickBooks also allows users to pick from a list the columns to display in the reconciliation. The “Reconcile Now” button finishes the reconciliation. This is useful if searching for a few cents would be considered too time-consuming in relation to the derived benefit.



A modifiable form includes a drop-down Template box in the Header Area and a “Customize” button. For 2012, it has been improved and includes separate Vendor (or Customer) and Transaction tabs. The history pane can be hidden by clicking on the right-arrowhead that appears in its upper left corner. The “Customize Your QuickBooks Forms” window feature was added in Accounting Advice 2010. In the window that opens, copy the standard template and change the template name (replace the name in the “Template Name” box) to “Celebration Creations PO.” Basic Customization allows the user to add a status stamp to the form (“Paid,” “Pending,” etc.), modify the information displayed concerning the company, and add a company logo. While moving through the tabs, notice that most individual elements may be selected for screen display, for printer, for neither, or for both. Also notice that titles displayed for data fields can be changed; in some cases, so can the order of field display. Certain user-defined fields may be made common to employees, customers, and vendors. This allows the user to assign a different class to each item of a multiple-distribution transaction rather than simply to assign one class to the transaction as a whole.



To memorize transactions, select the transaction and click on the Edit menu. First, new frequency choices were added to notification settings. Second, the QuickBooks window that prompts users to approve or delay automatic entry of memorized transactions now gives users the ability to approve or delay such entries on an individual basis. This box is checked by default when a new transaction is created on a form. The check box status does not prevent the user from printing. If for any reason, a form requires a reprint later, simply locate the individual transaction and print it while the form is open or recheck the box on a group of transactions and repeat the batch print process.

Admin · 104 views · Leave a comment
Categories: Cat
Aug142013

Learning the QuickBooks Software




For a long time, the answer to this question has been “No” – or at least “Not necessarily.” Retail vendors may use inventory costing methods other than average cost. Many organizations require robust itemized fixed asset management and accounting. While these approaches may work, there have been downsides. Features such as the ability to import data from Excel spreadsheets using data mapping and the ability to update external spreadsheets more easily eliminate much of the frustration often inherent in “download/upload” processes. They launched a new program for 2002 aimed at developing closer relationships with accountants, ProAdvisors, and software developers.



A wide range of alternatives allow payrolls to be processed either disk-based or web-based. This feature first became available with QuickBooks 2007 and training is still available. Online Payroll Basic, Online Payroll Plus, Online Payroll for Accounting Professionals, and Full Service Payroll do not require bookkeeper. Click the “…manual payroll calculations…” hyperlink where instructed to access the Payroll Setup interview. Be sure to read all information and links on the page before proceeding, as well as the caution shown below. Select Payroll Setup to begin the interview and display the screen (notice the progress indicator in the upper left corner the Payroll Setup window). Notice that one can choose from a number of payment schedule settings, or opt for none at all. Direct Deposit to the employee’s bank is available for up to two employee bank accounts.



If users set the transaction for automatic entry, QuickBooks will prompt them to confirm before execution. To view and use memorized transactions, select from the menu “Lists” and “Memorized Transaction Lists” or use the CTRL-T keyboard shortcut. Second, the QuickBooks window that prompts users to approve or delay automatic entry of memorized transactions now gives users the ability to approve or delay such entries on an individual basis. This box is checked by default when a new transaction is created on a form. To batch print forms, select “File” from the menu, then “Print Forms,” then select the type of transactions to be printed; only those transactions marked “To be printed” will be displayed. This is useful if the printer jams, runs out of ink, etc. and printing requires restarting at an intermediate point in the run.

Admin · 108 views · Leave a comment
Categories: Cat
Aug012013

Maintaining Your Company Organized

Many service and retail organizations are able to use the software “right out of the box.” On the other hand, some organizations may find QuickBooks Pro unable to meet their needs “right out of the box.” Manufacturers may require more robust cost accounting features including the ability to track inventories from raw materials through work-in-process to finished goods and calculate production variances. While these approaches may work, there have been downsides. In some cases, a viable answer to the organization’s need simply did not exist in QuickBooks. Intuit has also continued to create new products and add new features to address the needs of its users.






Costs and support options range from no additional cost and virtually no support to several hundred dollars per year and Intuit handling government filings and deposits. Beginning with QuickBooks 2008, Time Tracker included an optional interface with Microsoft Outlook. Online Payroll Basic, Online Payroll Plus, Online Payroll for Accounting Professionals, and Full Service Payroll do not require QuickBooks. Payroll cannot be processed manually until QuickBooks has been set up to do so. Once the option to process payroll manually has been chosen, QuickBooks cautions that any active subscription to a QuickBooks payroll service must be canceled to avoid future charges. “Payroll Setup” should now be visible on the Employees menu. Notice that one can choose from a number of payment schedule settings, or opt for none at all. Direct Deposit to an Intuit-branded prepaid VISA card is also available and does not require an employee bank account.






The individual assets, class life assignments, and transactional tracking for equipment costing, equipment usage, etc. was made elsewhere. Although the Fixed Asset Item List is a substantial improvement over earlier versions of QuickBooks, it still falls short of the tools small and micro business owners need to independently manage fixed assets and depreciation. A better approach for QuickBooks Pro users is to set up control accounts for each asset class and use subsidiary ledgers (in supplemental worksheets or databases) in conjunction with the Fixed Asset Item List and the general ledger to manage fixed assets and depreciation. In essence, the Fixed Asset Manager provides an integrated subledger to the General Ledger – but as indicated earlier, this subledger is not intended for use by the average small or micro business owner. The current design promotes a relationship between business owners and external accountants such that the external accountants using the Fixed Asset Manager bookkeeping advisor will be the source for all asset-related calculations pertaining to the small and micro businesses. It would also seem contrary to Intuit’s goal of providing tools such as QuickBooks and TurboTax for a “do-it-yourself” user experience.


Admin · 102 views · Leave a comment
Categories: Cat